Smaller universities
One calendar service for every course and department, run centrally.
Course calendars for UK universities and specialist institutions
Your timetable, in the calendar students actually check.
One course calendar for your whole institution. Staff publish courses once, and every student gets their timetable in Google Calendar, Apple Calendar or Outlook, with changes that reach them without another email.
Proven at scale
- 10+ yearsrunning the University of Cambridge's course calendar
- Expert supportwith a dedicated team on hand throughout the timetable cycle
- UK hostedin Microsoft Azure's UK South region
Who it's for
Built for UK higher education, sized for smaller institutions.
We work with institutions of any size. Right now we're focusing on smaller ones, where a central course calendar can be in place without a long implementation project.
Specialist institutions
Conservatoires, arts and specialist colleges, where teaching is varied and timetables change often.
Private higher education providers
Several sites or cohorts, one place for every student's timetable.
How it works
Publish once. It's in every student's calendar.
Publish your courses
Administrators set up courses, modules and events in a simple web interface, or load them through our API. Each department can have its own administrators.
Students subscribe
Students sign in with their institution's Microsoft or Google account, choose their courses and subscribe from Google Calendar, Apple Calendar, Outlook or any calendar app.
Changes reach them
Move a room or cancel a session once, and the change reaches every subscribed calendar. No new PDF, no round-robin email.
Coming this academic year
New in December and in April.
Coming Winter 2026 release
Straight into Outlook calendars
Students and staff connect their Microsoft 365 account once. Sessions are written directly into their own Outlook calendar, with rooms, links and notes, and updated there when anything changes.
Coming Winter 2026 release
AI-assisted scheduling
Connect Claude or Microsoft Copilot to EdCal. Staff ask it to suggest times, check for clashes and set up events, within the access they already have.
Coming Winter 2026 release
Email change alerts
Cancel or move a session at short notice and EdCal emails everyone affected, on top of the change reaching their calendar.
Coming Spring 2027 release
Room and resource booking
Rooms, labs, sports halls and equipment in one bookable list. Staff see what's free, book it against the event, and the booking moves with the session if it moves.
Coming Spring 2027 release
Teams meetings, set up for you
Mark a lecture or seminar as online and EdCal creates its Microsoft Teams meeting automatically, so nobody has to set one up by hand.
Coming Spring 2027 release
A new mobile view for students
Students plan and view their courses on their phone, designed for the screen they use most.
Available today
Built for the way teaching is actually organised.
Refined over more than ten years running the University of Cambridge's course calendar.
Automatic year rollover
EdCal predicts next year's events from this year's. Review, adjust and publish, instead of re-keying the whole timetable.
Works with every calendar
Calendar feeds work with Google Calendar, Apple Calendar and Outlook, on phones and computers. Nothing to install.
Single sign-on
Staff and students sign in with your Microsoft Entra ID or Google accounts. No new passwords, and access follows your existing accounts.
Departments manage their own
Give each department or programme its own administrators, inside one institution-wide service.
Your branding
Your name, logo and colours on the pages staff and students see, so it feels like part of your institution.
Documented API
Create and update courses and events from your own systems, with public documentation.
Trust centre
Ready for your IT and procurement checks.
Security, data protection, support and continuity, published for your IT, data protection and procurement teams before they need to ask.
- UK hostingApplication data held in Microsoft Azure's UK South region
- Private networkingDatabase and storage not reachable from the public internet
- ISO/IEC 27001:2022Working towards certification
- Published SLAResponse times, uptime target and service credits
Start small
Pilot it for a term.
Run EdCal alongside your current timetable for one term, with success measures agreed up front and a clear decision at the end.
- We import your courses and events with you
- Your branding and single sign-on set up
- Training for administrators and a student launch kit
- An end-of-term review against your success measures
Pilot
No-obligationone term pilot only
Everything a full customer gets, for one term, alongside your current way of publishing timetables.
- Courses and events imported with you
- Sign-in and branding set up
- The same support and response times as a full customer
See your own timetable in EdCal.
Send us a sample of your courses and we'll show them in a live demo, subscribed on a real phone, in 20 minutes.